Prematernal Home Assistant Director

Position Summary: Performs standard administrative and routine standard operations and duties for the Director of the Prematernal Home.  Ability to perform payroll and people-soft  approval, supervisory duties of employee, and client issues when Director is unavailable.  Performs daily admissions and discharges. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and other duties as assigned.

POSITION RESPONSIBILITIES: 

A: Essential Functions

1.        Maintains established departmental policies and procedures, objectives, quality assurance program, safety, environmental and infection control standards

2.        Provides general administrative and clerical support, including registering  and discharging clients and insuring we have the correct documentation for billing purposes.

3.        Approve Kronos, Peoplesoft and lead lean rounding if Director is unavailable

4.        Schedules and coordinates meetings, maintains class calendar, prepare staff schedules

5.        Receives, screens, and distributes telephone calls, messages, mail and visitors and gives out routine non-confidential information  Forwards correspondence/forms for processing according to policies and procedures to appropriate designee(s

B: Essential Functions

1.        Collects information needed by supervisor for conferences and reports.

2.        Attends and participates in in-service educational programs, staff meetings, and any other meeting as required, to provide for position retention competency and growth.

3.        Composes letters and memoranda from dictation, verbal direction or from knowledge of policy and procedures.

4.        Maintains and updates department policies and procedures and guidelines ensuring compliance with all regulatory State and Federal requirements.

5.        Reviews and comments on Operational Manuel.

6.        Performs other related duties as assigned or requested.

Position Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and other duties as assigned

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Position Qualifications:

Minimum Education: High School Diploma 2 to 3 years’ experience in similar position in cross cultural setting.

Minimum Experience: 2 to 3 years experience in a cross-cultural setting.

License, Certification, Registration: Food handlers Card within 90 days of hire.   ADL or the ability to obtain one

Equipment/Tools: Computer proficiency with various software and database systems, calculator, multi-line phone, fax/copy machine, multiline phone

Specialized Knowledge and Skills: English speaking with effective communication in written as well as verbal directions and reports. Basic Computer-spreadsheets. Personable and friendly

Supervisory Responsibilities: Prematernal Home Staff and Clients